Submissions for PAX West 2017 are open until May 5th, 11:59pm PST.
Submissions will be open for approximately three weeks.
How do submissions work?
Please read this incredibly deep dive on how we run submissions before reading any further:
- Part 1 – History, Technical
- Part 2 – Typical submission structure
- Part 3 – Judge selections, review template
- Part 4 – Selections, Costs
How much will this cost?
Submissions are $40 per game, per calendar year.
Late submissions (submissions that are not completed before the deadline) have an additional fee of $60, therefore $100 total. To avoid paying the late fee: Please ensure you complete your submission before the deadline has passed.
PAX West 2017: PAX West takes place in Seattle, WA. For a typical 10ft x 10ft MEGABOOTH space at PAX we advise teams to budget somewhere around ~$5K depending on your setup, merchandise and other expenses. This does not include travel.
Here are some good write-ups that explain in detail what your expected budget could be, including potential hidden costs, for PAX.
• PAX East 2013: http://www.hatsproductions.com/blog/news/pax-east-postmortem-2/
We estimate a MINIBOOTH space to cost around $1500, depending on the number of days you show (2 or 4).
Should I choose MEGABOOTH or MINIBOOTH?
MEGABOOTH: Full booth spaces are bought and run by your own team within the Indie MEGABOOTH showcase area. You’ll be invoiced by PAX for your space and be individually responsible for all logistics including electric, booth design, merchandise, set-up, equipment, etc. We provide information and guidance along with group packages and sponsorship opportunities but you have ultimate ownership over the space.
The MINIBOOTH: This is an opportunity for groups with limited resources to show their game. We provide space, basic setup and some PR. Games may not show for the entire conference, as schedules are determined based on interest and available space. You’ll also be included in the mailing list, networking events, parties and sponsorship opportunities.
• William Chyr (developer of Manifold Garden) on his MINIBOOTH experience at PAX East 2014: http://forums.tigsource.com/index.php?topic=37314.msg1016469#msg1016469
How do you select which games to show?
Additionally, you may read this series on how we run our submissions process:
I’ve shown with Indie MEGABOOTH before – May I show again?
Yes, you may! We have a soft limit of two – three showings per game. As a team/company, you may submit new games as often as you like – this limit is only for each game in particular.
For the tabletop area, this limit also applies. Again, please send us all of your new games – there is no limit to how often new games can show with us!
I’ve got more than one game I want to submit – How do I do that?
Easily! You may submit as many games as you want – but they must be submitted as individual entries.
We cannot consider entries that concern more than one game. Keep it focused
Does the Indie MEGABOOTH accept tabletop games?
Yes! If you have a tabletop game you would like to submit please be sure to indicate this on your submission. Use the genre ‘Tabletop’, and select ‘Tabletop’ as your booth size.
There are a few sections of our submission system that reflect its videogame-centric design. When it asks you for a build, please upload a .zip file of your rules in PDF format. When it asks for a video of gameplay footage, we expect you to supply a 3-minute video of you showing how the game is played, or showing a game in action. This is not expected to encompass the entire game, it’s just to give us a quick impression of how it looks.
When will I know if I have a space?
We will be reviewing submissions until late June. You will receive notification regarding space within the weeks around this. If we require additional information or materials, you will be contacted prior to that date. If you have not heard about your space by the end of July, please contact us using the Q&A section on your entry link.
Can I share my booth space?
Short answer: no. We used to allow this, in the sense that one group could purchase the booth space and ‘host’ another indie with them. It has recently become a logistics issue with PAX especially in regards to paperwork, additional exhibitor passes, and confusion for vendors having multiple contacts. As a result, we’ve been asked by PAX to stop allowing booth shares.
On our end, this causes a bit of an issue with game selections as well since we cannot be sure what ends up in the final space. We’re hoping to have an open area where other developers can show off their game informally to help address this.
What happens if I don’t get space?
Developers who have exhibited at PAX before are offered space to reserve for the next event. If those developers choose to show with the MEGABOOTH instead, we work with PAX to make these spaces available to developers for whom we cannot provide space. We’ll also provide all groups with alternative options to showcase their games, additional opportunities to submit games with other organizations as well as adding your company to the waiting list in case someone needs to back out closer to the event. We also highly recommend volunteering to help run the MEGABOOTH. This will give you an opportunity to meet developers, see what types of games are there and attend the networking events.
If we can’t provide you space, please don’t be discouraged! There are plenty of alternative opportunities and we try to offer mentorship when possible. We’re on your side. Really!
I’m conflicted about Penny Arcade. How does the MEGABOOTH feel about it?
We’ve had developers contact us asking about this, who have been uncomfortable showcasing at PAX. We’ve put together a comprehensive outline on our thoughts regarding this and how we will be handing it for the future. Please read the following article:
If you have further questions or concerns about this please contact us. We’re happy to talk through things and help you come to a decision that works for you!
Our goal is to provide a ‘snapshot’ of the current indie scene and gaming community at large while building a community that provides support, mentorship, and networking opportunities to developers. We review all the materials submitted. This includes not only your game, but also your involvement in the indie community, how participation could benefit your team (and vice versa), what your goals are, and how you apply these to your game and company philosophy.
Things We’re Looking For
• We don’t require any specific materials beyond:
- Basic game/company information
- Build of your game (Note: not required for tabletop submissions)
- Three-minute gameplay video. This must be three minutes of raw video, and not an edited trailer.
• You should aim to provide as much information as you have available. Do you have a trailer, demo, or screenshots? Will you have a playable demo by PAX? If not, do you show the capability for developing something playable by then? Evidence for this could be previously released games, ambitious and/or responsive team members, a successful Kickstarter campaign, etc.
• Does the game present a unique, interesting, or thoughtful design or mechanic? Is the aesthetic style compelling? Does the game address a social issue or offer a unique perspective or philosophy on game design? Does your game represent a larger genre in a compelling way, or an under-represented genre?
• Does the team/individual or company provide value to the indie community? Is the game or developer able to contribute positively to the indie community?
• To build a community where indie developers help each other become successful – whether through mentoring, providing access to additional resources, financial/logistical support, or increased visibility.
• To raise awareness of indie games and to spotlight games overlooked by press, publishers, and fans. The MEGABOOTH works to drive the conversation about indie games out into the larger gaming industry, addressing discoverability issues and creating support networks.
We like to have a mix of larger indie games and studios helping to bring in awareness and offer mentorship, alongside newer/lesser-known companies who will benefit from the increased visibility and experiences of other developers.
This means we don’t make selections based solely on your game. We also take a look at how participating in the MEGABOOTH could help your team, and how you can contribute to the community.
The core team involved with organizing the MEGABOOTH will be reviewing the submission information with the help of a selection of panelists. If we have questions or need additional information we’ll request items from your team before making a final decision.
If you ever have any questions please contact us! We keep the process transparent and stay engaged with everyone as best we can.